FAQ – How to rent a trade show display

FAQs – Rental Displays

WHAT ARE THE COSTS TO RENT YOUR DISPLAYS IN OTHER CITIES?


We provide excellent quality and service. In cities where we do not stock inventory, we fly out a supervisor to ensure that you have the best experience possible. Our added shipping and travel expenses incur additional costs close to the amounts listed below:
San Diego, Reno, Tampa: $450
Miami: $650
Phoenix: $800
Atlanta: $1800
Seattle: $2400
Dallas, Houston: $2800
Denver, Salt Lake City: $2800
Nashville: $2800
Washington DC, Baltimore, Philadelphia: $2800
Boston, New York: $3800
New Orleans: $2500
Chicago: 15% Extra

All double deck units have a $5000 out of venue fee (Except Vegas, SF, and LA)

WHEN IS BOOTH SET UP SCHEDULED?


We will try to set up your booth on the 1st day of load in but due to various factors, that always isn’t possible. While it is our mission to have you set up and ready to go as soon as possible, we can only guarantee that it will be set up 12 hours before show start.

HOW WILL YOUR CREW GET INTO THE SHOW?


You must file an “Exhibitor Appointed Contractor”(EAC) form with the show (Sometimes called “Non-Official Contractor form). This form tells the show that you are designating Xibits as your install/dismantle contractor. Once you send a copy of the completed EAC form to the show and us, we can apply for a Certificate of Insurance which the show will require from us. This process can take 7-10 days and must be done before the show deadlines.

ARE LIGHTS INCLUDED WITH YOUR TRUSS EXHIBITS?


Yes, but in many cases, our technicians cannot install the lights. Electrical labor is not included in the quote and must be ordered separately.

DO YOU SHIP TO THE SHOW’S ADVANCE WAREHOUSE OR DIRECT TO SHOW?


This is determined on a show to show basis and also depends on when the booth is ordered. It is our preference to ship to the advanced warehouse whenever possible but it is not always possible.

WHEN DO YOU NEED GRAPHICS FILES?


We will need files at a minimum of 10 working days before the show. After that, there may be rush charges and we cannot guarantee delivery.

WHAT IS THE LEAD TIME FOR ORDERING YOUR TRUSS DISPLAYS?


We need the order 30 days before show start. After that, a 20% rush charge will apply. With less than 7 days until show start, if we have availability, there is a 30% rush charge.

WILL YOU INSTALL MY GRAPHICS FROM MY PREVIOUS BOOTH FROM ANOTHER MANUFACTURER?


No, we can only install graphics made for our systems. Our system is proprietary and only our graphics are made to spec for our booths.

WHAT HAPPENS TO MY GRAPHICS AFTER THE SHOW? DO I OWN THEM? CAN YOU STORE THEM FOR ME?


Yes, you own the graphics and we would be happy to store them for you. Just let your representative know that you would like them kept. Otherwise, provide your rep with your shipping account info (UPS/FED EX) and we can have them
shipped back to you after the show.

CAN YOU CUSTOMIZE YOUR TRUSS BOOTH DESIGNS?


Yes, we can customize. The Display designs as shown on the site are at a discounted rate. We can customize but there is an up charge.

Thanks!

http://turnkeytradeshowexhibitrentals.com/

Turnkey Trade Show Exhibit Rentals

Complete Trade Show Exhibit Services.

 

 

Trade Show Pop Up DisplaysTrade Show Pop Up Displays

Quality Trade Show Displays Products Made in the USA.

 

 

Image Design & Communications

Image Design & Communications

Tradeshows specialists with over 20 years of experience.

 

 

Double Deck Exhibit Rentals

Double Deck Exhibit Rentals

Specialists in Turnkey Two Story Trade Show Exhibit Rentals.